Organization Chart
Administration / Finance Division
- Administrative matters, staffing and personnel services,
- Appointments and promotions,
- Confirmation of employment and entry into pensionable employment, Salary and allowances in service,
- Holiday affairs,
- Manage the course and training needs of department staff,
- House and government and medical office building management,
- Service matters, store management procedures, vehicle loan matters, discipline,
- Retirement matters and
- Manage and supervise trainees from IPT.
Store Division
- Make purchases of spare parts, tires/tubes, filters, etc. according to the specified time and ensure that these items reach the customer who makes the request immediately,
- Ensure all purchases are made as quickly as possible by submitting invoices/LOs to the costing department immediately,
- Entering information on the production of store items, black oil, diesel (in the JKR38 form) into the computer so that you can know the actual expenses,
- Dispose of items that are not moving in the store so that the department does not suffer losses,
- Ensure that store staff/management carry out their respective duties and receive instructions/tasks from the department head and ensure that each department receives ordered goods of quality, original and received on time.
Costing Section
- Managing state and federal financial allocations,
- Supervise the trust account,
- Prepare annual budget estimates,
- Ensure and supervise the computerized Job Costing system runs properly,
- Supervise payment vouchers and adjustment journals,
- Cash book reconciliation,
- Control and ensure that VOT allocations for indented work and local orders are sufficient and do not exceed the approved allocations and take action for additional allocations and transfer of claims if necessary.
Vehicle, Plant and Heavy Machinery Parts
- Carrying out maintenance of lorry/heavy machinery vehicles owned by State and Federal Public Works Departments,
- Making an assessment of used vehicles for the purpose of applying for a vehicle purchase loan,
- Conduct inspections on new vehicles, lorries and heavy machinery purchased by government departments.,
- Conduct technical inspections and assessments of department vehicles involved in road accidents,
- Issuing a Not Economically Repaired (BER) certificate for disposal purposes,
- Provide transportation services to government departments when needed, and
- Manage the procurement of vehicles, heavy machinery and other vehicle equipment.
Building Project Division
- Design and prepare specifications and drawings for tenders/quotations for mechanical service systems in buildings for federal and state projects,
- Providing technical advisory services regarding the installation of mechanical systems in buildings / mechanical equipment to federal and state departments,
- Supervise and audit design and construction work carried out by consultants.
